Control Access
Ensure only the right people can use Copilot to prevent data misuse.
Rolling out Microsoft 365 Copilot? You need to make sure it’s done securely and responsibly. Since Copilot connects with your data, workflows, and processes, it’s important to have the right checks in place to protect sensitive information and stay compliant with regulations.
Ensure only the right people can use Copilot to prevent data misuse.
Use security measures like encryption and permission controls.
Follow data protection laws like GDPR, HIPAA, and CCPA.
Keep track of interactions, enforce policies, and secure AI-driven processes.
With the right governance in place, you can make the most of Copilot’s capabilities - enhancing productivity, collaboration, and innovation - without compromising security.
Microsoft 365 Copilot integrates with apps like Word, Excel, Teams, and Outlook, processing a lot of sensitive company data from financial reports to internal communications. Without proper security in place, this could lead to unauthorized access, data breaches, or even loss of critical business information.
To ensure security and compliance, you should:
Protect information while it’s stored or being shared.
Add extra protection for user logins.
Prevent sensitive data from being exposed.
Taking these steps helps you stay compliant with data protection laws and reduce the risk of security threats.
A Zero Trust approach means you don’t trust any user or device whether inside or outside your network. When rolling out Copilot, it’s smart to apply these Zero Trust principles:
Regularly check who’s accessing Copilot and their permissions.
Adjust permissions based on risk factors.
Ensure users only see what they need for their work.
Quickly detect and respond to security risks.
By following these steps, we can reduce security risks while keeping operations smooth and efficient.
With the right security and governance approach, you can confidently integrate Microsoft 365 Copilot and Microsoft Security Copilot into your workflows. Our industry experts have put together the details to ensure you stay protected while leveraging AI to drive efficiency and innovation.
| Layers of protection | Objective | Key Actions |
|---|---|---|
| Data protection | Safeguard your organization's data against unauthorized access and sharing |
Oversharing Controls: Implement measures to prevent excesive data sluring through Copilet. Utilize tools like Restricted SharePoint Search to limit Copilot’s search scope to specified sites. Microsoft Purview: Leverage capabilities such as sensitivity labels, data loss prevention (DLP) policies, and data classification to discover, classify, label, and protect sensitive information. |
| Identity and access | Ensure that only authenticated and authorized users can access resources |
Multifactor Authentication (MFA): Enforce MFA to add an extra layer of security beyond passwords Conditional Access Policies: Define policies that grant or block access based on user identity, location, device compliance, and risk level. Privileged Access Management: Implement Just-In-Time (JIT) and Just-Enough-Access (JEA) strategies to limit administrative privileges |
| App Protection | Secure applications to prevent data leakage and unauthorized access |
Intune App Protection Policies: Apply policies that ensure organizational data remains within managed applications, preventing actions like copying and pasting into unauthorized apps. Application Configuration: Ensure organizational policies. applicatiom are configured securely. adhering to best practices and Organizational policies.
|
| Device management and protection | Maintain the health and compliance of devices accessing organizational resources |
Device Enrollment: Enroll devices into Microsoft Intune for centralized management Compliance Policies: Define and enforce compliance policies to ensure devices mest security standards Defender for Endpoint Integration: Integrate with Microsoft Defender for Endpoint to monitor device risk and enforce compliance. |
| Threat protection | Detect, prevent, and respond to security threats across the environment |
Microsoft Defender XDR: Deploy extended detection and response solutions to collect, correlate, and analyze threat data across endpoints, identities, and applications. Threat Intelligence: Utilize threat intelligence to stay informed about emerging thecats and vulnerabilities. |
| Secure collaboration with Teams | Facilitate secure communication and collaboration within Microsoft Teams |
Information Barriers: Implement barriers to prevent unauthorized communication between specific groups Data Loss Prevention (DLP): Apply DLP policies to monitor and protect sensitive information shared within Team Sensitivity Labels: Use labels to classify and protect sensitive Teams content.
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| User permissions to data | Ensure users have appropriate access levels to data based on their roles. |
Access Reviews: Regularly conduct access reviews to validate iner permissions and remove unnecessary access Role-Based Access Control (RBAC): Implement RBAC to assign permissions based on user roles, ensuring least privilege access. |
| Layers of protection | Objective | Key Actions |
|---|---|---|
| Identity and Access | Ensure that only authorized users can access resources |
Enforce multifactor authentication (MFA) Implement secure device compliance policies |
| Least Privilege | Limit user access to only the resources necessary |
Assign minimal roles and permissions to users Regularly review and update access controls |
| Threat Protection | Protect against and respond to security threats |
Deploy validated security tools like antivirus, firewalls, and intrusion detection systems Conduct regular threat assessments |
| Third-Party Security | Secure access to third-party security tools |
Securely integrate third-party security products Review third-party vendors’ security compliance |
| Zero Trust Verification | Verify every access request and action |
Continuously verify user identity and device status Monitor all access requests and actions in real-time |
| Assume Breach | Prepare for potential compromises |
Regularly assess security posture Implement continuous monitoring and response plans |
Learn the step by step activities that need to be followed with AI & Security experts from Paramount
Achieve the best out of Microsoft 365 Co-Pilot as a future of Productivity multiplier platform with the AI power, Leverage zero trust security framework in securing the generative AI solutions.
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